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Assistant Finance Officer at UNHCR

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Assistant Finance Officer at UNHCR

UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)

Title of Post: Assistant Finance Officer   

Category/grade: National Professional Officer, NOA

Post Number: 10002865               

Type of contract: Fixed-term Appointment

Location: Dhaka, Bangladesh     

Date of Issue: 03 November 2020

The Effective Date of Assignment: As soon as possible  

Closing Date: 16 November 2020

 

Operational Context:

Assistant Finance Officer positions provide technical support with the processing of financial transactions, and monitor compliance with UNHCR and UN Financial Regulations and Rules.

The incumbent directly supervises general service staff

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

The incumbent, in addition to her finance related taks, will also establish and maintain efficient administrative services to support the office operation. He/she will monitor day monitor day-to-day administration operations of the office and contribute to providing a healty and respectful working environment, free from hazard and security risks.

Functional Statement

Accountability:

UNHCR’s financial rules and regulations, policies and procedures are adhered to by the office.

UNHCR’s local cash is safeguarded.

Monthly accounts are correct and approved.

Management is promptly informed of major variances in the execution of projects (budgets, finance, implementation or timeframe).

Responsibility:

Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office.

Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets.

Review vouchers, including ABOD and project disbursements.

Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds;

Contribute to the preparation and processing of monthly accounts.

Provide financial status reports to supervisors.

Analyze and evaluate all financial reports produced on a regular basis.

Maintain effective business relationships with local banks.

Support ensuring compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures.

Ensure that payments are effectuated by the monthly deadline.

Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.

Conduct regular checks of petty cash and cash accounts.

Authority:

Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.

Prepare office-level financial expenditure reports submitted to the regional office or Headquarters.

Approve vouchers, including ABOD and project disbursements.

Essential Minimum Qualifications and Experience:

Undergraduate degree (equivalent of a BA/BS) in Accounting, Finance, or Public or Business Administration, Economics or related field, OR undergraduate degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent) plus minimum one year of previous job experience in the field of accounting or finance. Graduate degree (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.

Excellent computer skills, in particular in MS Office applications.

Excellent communication skills.

Knowledge of English and UN working language of the duty station if not English.

Desirable Qualifications & Competencies:

Professional qualification in accounting or finance (CPA/CIA or equivalent).

Working experience of at least one year in an intergovernmental organization (United Nations or similar).

Good knowledge of United Nations financial rules and procedures.

Good understanding of accrual accounting (such as IPSAS or IFRS).

Working experience with PeopleSoft/Oracle Financial modules.

Knowledge of additional UN languages.

Competency requirements:

Core Competencies:

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies:

Managing Performance

Judgment and Decision Making

Leadership

Managing Resources

Cross-Functional Competencies:

Analytical Thinking

Negotiation and Conflict Resolution

Political Awareness

Eligibility:

Candidates must be Bangladeshi Nationals.

Interested staff members should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.1). If you have questions regarding your eligibility, you may also contact the HR Unit.

In line with the RALS, the below category of candidates are eligible to apply for internally/externally advertised vacancies.

Group 1 candidates: Current NPO staff members holding an indefinite or fixed-term appointment are eligible to apply to advertised positions in the NPO category at their personal grade and one grade below or above, as Group 1 candidates.

External candidates: All other candidates are eligible to apply to positions in the NPO category as external
candidates, including GS staff members holding a university degree and fulfilling eligibility requirements, regardless of grade or length of service, who may apply to any vacant NPO position in their country of assignment for which they qualify. External candidates must meet the essential minimum requirements of the position.

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Submission of Applications:

Interested candidates meeting the above requirements are requested to submit their applications with fully complete and signed Personal History Form and Supplementary Pages as well as updated factsheet (internal candidates only) via online: UNHCR Bangladesh Job Portal www.unhcr.io/jobs.

Personal History Form not submitted in UNHCR format as well as not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behaviour and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at inspector@unhcr.org or through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80.

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